Paper Submission

Full Paper Submission

Be sure to convert to PDF format before uploading. IEEE PDF eXpress online PDF converter has been prepared for the conference contributors. Please refer to the IEEE PDF eXpress user guide for detail instructions. Note that it is MANDATORY to use the IEEE PDF conversion for the full paper submission.  Non IEEE-compliant submissions will not be published in the conference proceedings.

Full paper submission closed. Contact us for special request.


Instructions for Full Paper Submission 

Please make sure that your full paper has been converted to PDF using IEEE PDF converter. Once you have converted the full paper, you can submit it to the conference database via the following steps: 

  1. Login using your Abstract ID and Password. Your login details can be found in the PDF attachment of the abstract submission confirmation email which you have received previously. If you cannot locate the login details, please email us at

  2. Once logged in, you will be directed to the 'Abstract submitter's login area'.  Click on the link that reads "attach my full paper".  This will take you to the similar forms you saw when you uploaded your abstract.

  3. On Page 1 you can check your demographic details and correct them if needed. PLEASE CONFIRM THAT YOUR EMAIL ADDRESS IS CORRECT.  Click the 'Next' button at the bottom right corner to proceed.

  4. On page 2 you will find data regarding your submission. Please do not modify any of the fields on this page.


  6. In the new window, use the 'browse' button to select your pdf file. Then press the 'Next' button.

  7. The file will be uploaded to the conference database and you will be redirected back to the submission page. Please check that the paper you uploaded is shown in the "Summary submission" section. If you need to change the file, simply press 'attach' again and upload the new file (the old one will be overwritten).

  8. Press the 'Next' button to proceed to the authors' details. If you don't need to change the authors you can directly press the 'Next' button at the bottom right corner. If you need to edit an Author, select it in the list and press the 'Edit' button, perform changes and press 'Save'. You can also change the presenting author using this feature. Please note that only one presenting author is allowed.  The information listed here will be used to create the conference guide, so please be sure that all authors' names and affiliations are correct.  If you spell your co-author's name or institution incorrectly, we probably won't catch this error, and it will appear in the guide as you have entered it.

  9. After clicking 'Next' the last page of the submission shows. On this page some relevant information about your submission is summarized. You can print this page for your reference. Please check "I would Like To Receive An Email Confirmation" button. Click "Finish" button and a PDF copy of this page will be sent to you at the email address indicated in the submission form.

  10. Please note that, in order to complete the submission, you must press the FINISH button at the bottom of the page.  Otherwise, your paper submission will not be considered complete in our database and you will not receive the confirmation email.

If you do not receive the confirmation email, please check your spam filters before contacting us for a re-send. 

IEEE Electronic Copyright Form

In September, you will receive an email from the IEEE Electronic Copyright Form (eCF) system with detail instructions. Be sure to log in to the IEEE eCF website and sign this electronic form.  Unless you complete this copyright form, IEEE will not publish your paper.

Last reviewed: 5 August, 2012

Key Dates

Conference Dates: 23 - 28 September 2012





Edinburgh Photonics



UOW Centre of Medical Radiation Physics



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